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Program Support Specialist

Program Support Specialist

Rutgers University Job Location: New Jersey Apply By: Open until filled Date Created: 12-03-2021

Rutgers, The State University of New Jersey is seeking a Program Support Specialist for the George F. Smith Library of the Health Sciences. Under the direction of the AVP/Director of Health Sciences, the Program Support Specialist will be responsible for assisting with fiscal functions related to the RBHS Libraries. Areas of support include procurement, payroll, expense management, cash handling, reconciling, and financial reporting. Responsibilities also include coordinating facilities maintenance and projects interfacing with Public Safety, and coordinating personnel processes as they relate to budget, timekeeping and reporting, and other special projects as assigned by the Director. Liaises with the Libraries Business Operations office to ensure compliance with applicable policies, procedures, and reporting requirements.

Among the key duties of this position are the following:

  • Maintains all accounts (operating, gift, etc.) of the RBHS Libraries. Assists AVP/Director with budget development and maintenance for operational items, travel, material acquisitions and facilities.
  • Maintains monthly financial reports for budget allocation, expenses, salary savings and reconciling of all fund sources for the RBHS libraries.
  • Requires detailed knowledge and experience with related university policies and procedures and multiple fund types including cost pool, grant and gift.
  • Prepares project adjustments and journal entries as appropriate.
  • Responsible for both regular and ad-hoc financial documents and reports that are accurate and compliant with established procedures.

Minimum Education and Experience:

Bachelor’s degree in Business Administration or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices. A minimum of two (2) years of relevant professional experience in a financial/accounting function.

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